NORTH POLE- 90° NORTH

Le Commandant Charcot – 15 nights

The World’s first luxury hybrid electric polar exploration ship powered by LNG, Le Commandant Charcot encapsulates an eco-friendly design never before seen in the polar regions. Provided with 123 staterooms, in total harmony with nature, it will carry you safely and comfortably beyond known lands. Two research laboratories on board enable scientists to collect data that will increase our knowledge of the poles.

Price is based on Cabin Selection and are Per Person, Double Occupancy

Price is 3,000 € cheaper than for the Marathon Runners.

Prestige Stateroom Deck 6: 41,900 €
Prestige Stateroom Deck 7: 42,800 €
Prestige Stateroom Deck 8: 43,600 €
Deluxe Suite Deck 6: 45,000 €
Deluxe Suite Deck 7: 46,900 €
Deluxe Suite Deck 8: 48,780 €
Prestige Suite Deck 7: 65,700 €
Prestige Suite Deck 8: 66,900 €
Grand Prestige Suite Deck 6: 68,000 €
Privilege Suite Deck 8: 72,200 €
Duplex Suite Deck 6: 100,660 €
Owner’s Suite: 132,700 €

A single supplement is 85% of of the per person, double occupancy price.

Price Includes:

• Private balcony for all our Staterooms and Suites
• Terrace for the Duplex Suites and the Owner's Suite
• Individually controlled air conditioning
• All meals and drinks onboard: breakfast, lunch, afternoon tea, dinner, water, beer, wine, champagne, cocktail etc. (certain wines are available for purchase).
• Stateroom layout: king-size bed, or twin beds, adjoining staterooms available (children 8-year & above welcome)
• Minibar and 24-hour room service
• Unlimited WiFi (speed varies due to weather conditions)
• Selection of Diptyque bath products
• Dressing table, bathrobes, hairdryer
• Free parka to keep; complimentary boots rental
• Flights from Paris to Longyearbyen and back, economy seats. If fly to Longyearbyen on own, airfare can be deducted from the cost.

Prestige Stateroom Deck 6

• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Prestige Stateroom Deck 7

• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Prestige Stateroom Deck 8

• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Deluxe Suite Deck 6

• A lounge area with chaise longue and two armchairs
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Deluxe Suite Deck 7

• A lounge area with chaise longue and two armchairs
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Deluxe Suite Deck 8

• A lounge area with chaise longue and two armchairs
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower
• A panoramic sliding bay window
• A 5 m² glazed private balcony

Prestige Suite Deck 7

• A lounge with sofa, armchair, TV and sliding courtesy door
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• Two bathrooms with shower
• Two panoramic sliding bay windows
• A 10 m² glazed private balcony

Prestige Suite Deck 8

• A lounge with sofa, armchair, TV and sliding courtesy door
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• Two bathrooms with shower
• Two panoramic sliding bay windows
• A 10 m² glazed private balcony

Grand Prestige Suite Deck 6

• Priority boarding
• Champagne and fruit basket upon arrival
• Butler service
• An assortment of sweet or savoury canapés and fruit basket every day
• A lounge area with chaise longue and second TV
• A Samsung tablet connected to Wifi
• A king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower and Balneo bathtub
• A panoramic sliding bay window
• A 5 m² glazed private balcony
• Two pairs of Swarvoski CL Companion 10 x 30 binoculars

Privilege Suite Deck 8

• Priority boarding
• Champagne and fruit basket upon arrival
• Butler service
• An assortment of sweet or savoury canapés and fruit basket every day
• A lounge with sofa bed, armchair, and sliding courtesy door
• A Samsung tablet connected to Wifi
• A bedroom with king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A bathroom with shower and Balneo bathtub
• Two panoramic sliding doors and rectangular porthole
• A 12.5 m² glazed private balcony
• Two pairs of Swarvoski CL Companion 10 x 30 binoculars

Duplex Suite Deck 6

• Priority boarding
• Champagne and fruit basket upon arrival
• Butler service
• An assortment of sweet or savoury canapés and a basket of fruit every day
• A lounge with armchairs, sofa bed, steam fireplace and TV
• A dining room with a 6-seater table
• A minibar with RIEDEL crystal glasses
• A Samsung tablet connected to Wi-Fi
• A bedroom with king-size bed (180 x 200 cm) or two single beds (90 x 200 cm) and TV
• A bathroom with shower and balneo bathtub
• Five panoramic windows and a glazed panoramic swing door
• A private 26 m² terrace: outdoor lounge with sofa and armchairs, jacuzzi
• Two pairs of Swarvoski CL Companion 10 x 30 binoculars

Owner's Suite

• Priority boarding
• Champagne and fruit basket upon arrival
• utler service
• An assortment of sweet or savoury canapés and fruit basket every day
• A bedroom with king-size bed (180 x 200 cm) or two single beds (90 x 200 cm)
• A living room with armchairs, two sofa beds, steam fireplace, and second TV
• A desk and bookcase
• A Samsung tablet connected to Wifi
• A dining room with a 6-seater table
• A minibar with RIEDEL crystal glasses
• A bathroom with shower and Balneo bathtub
• A one-hour spa treatments per person (for 2 people) in the well-being space, chosen from the facial and body treatments on offer
• A private 186 m² terrace: outdoor lounge with deckchairs, hot tub, two sofas, and dining table
• Two panoramic sliding bay windows
• Two pairs of Swarvoski CL Companion 10 x 30 binoculars
• A Swarovski Optik ST VISTA telescope

Ready to register? The best way to do this is by phone so that we can ensure we are meeting all of your needs. Please call us at 866-765-2646. Or, e-mail cavaliertravels@virginia.edu with your contact information and the best time to reach you.

A deposit of 25% per person is required to reserve your spot. A second deposit of 25% is due by July 1, 2025 and a third 25% is due by October 1st, 2024. The remaining 25% should be received by February 1st 2025. The final mailing will be done approximately 3 weeks prior to departure.
The initial deposit can be made via credit card or check. A 3% service fee will be charged per credit card charge.

Early registration is encouraged as space is extremely limited on this popular trip.

SCHEDULED DATES OF THE 2025 SUMMER EDITION

July 7: Paris to Longyearbyen flight & embarkation

July 8 – 13: Navigating through the sea ice

July 14: Geographic North Pole - Race Day

July 15 – 19: Navigating through the sea ice

July 20 – 21: At sea along Spitsbergen

July 22: Disembark at 8am and fly to Paris

REGISTRATION FEES

The registration fee varies based on the chosen stateroom category, with details available in the Staterooms section below.

1. The fee is per runner in EUR currency and is based on twin-sharing room occupancy. There is a deduction of 3,000 EUR per non-runner.

2. The minimum age requirement is 8 years old. A child sharing a double occupancy room with one adult pays the adult price.

3. For suites accommodating more than 2 guests, additional guests pay half price after two full-paying adults. If the additional guest is under 18 years old, they pay 3,500 EUR.

With paid registration fees, Runbuk, Inc. provides:

• Event photos and videos for personal use and local publication.

• Economy class flights Paris-Longyearbyen-Paris. A 1,500 EUR deduction applies if flying to Longyearbyen independently.

• Choice of stateroom aboard Le Commandant Charcot.

• Meals inclusive of breakfast, lunch and dinner with mineral water and wines (red, rose, rouge).

• Open Bar Classic service in the bars and cabin mini-bars.

• Highly qualified expedition team and Zodiac landings.

• Complimentary boot rental.

• Polar parka provided for personal use.

• Unlimited Wi-Fi (speed varies due to weather conditions).

• Evening entertainment and events.

• North Pole Forum program for guests who opt in.

• Young Explorer program available for children who opt in.

PAYMENT SCHEDULE

Full payment will be accepted upon initial registration, and there will be 5% discount if received by July 1st 2024. Alternatively, 25% of the full payment is accepted as deposit to reserve a place. This deposit should be followed by another 25% by July 1st 2024, another 25% payment by October 1st 2024, and the remaining 25% should be received by February 1st 2025.

PAYMENT METHODS

The preferred payment method is by bank wire transfer. Upon receipt of your application form, we will email you the invoice containing wire transfer instructions. Once the payment is received by the due date, your spot will be confirmed. Alternatively, credit card payments are accepted with a 3% convenience fee.

CANCELLATIONS BY PARTICIPANT

Cancellation notices must be submitted in writing to Runbuk. The following cancellation policy applies:

• If cancellation notice is received within 14 days of the initial payment and before June 30th, 2024, a 10% charge of the full registration fee will be incurred.

• Cancellation notices received between July 1st and September 30th, 2024, will incur a 50% charge of the full registration fee.

• Cancellation notices received between October 1st and January 31st, 2025, will incur a 75% charge of the full registration fee.

• Cancellation notices received after February 1st, 2025, will incur a 100% charge of the full registration fee.

REQUIRED DOCUMENTS

Your passport must be valid for at least six (6) months beyond the end of the trip. Depending on your nationality, you must fulfill the visa and health requirements of the destination countries. Upon your request, the organizers can assist you in identifying the necessary travel documents, including passport, visa, health certificates, and other similar requirements. However, it is your responsibility to ensure timely preparation of all required documents.

MEDICAL CERTIFICATE

For runners participate in running, it's mandatory to submit a medical certificate, dated within 6 months of the race date and signed by a doctor, which should indicate that you have no impediments or contraindication for participating in running events. You can download the medical certificate here.

All participants should be in excellent health and capable of easily completing a regular 42.2km (26.2 mile) marathon. Please consult with your doctor before entering the North Pole Marathon.

TRAVEL / MEDICAL INSURANCE

Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, you may get injured and need to cancel your trip. Furthermore, weather-related delays and other delays can occur in such an extreme environment and the organizers cannot be held responsible for such disruption. Emergency medical evacuation insurance should also be obtained.

BAGGAGE WEIGHT

Each passenger is permitted one checked luggage weighing 23 kilograms, one small carry-on bag, and a small backpack.

THE RACE COURSE AND CUTOFF TIME

The cutoff time for marathon is 8 hours. I understand that the organizers' objective is to establish the course on a floating ice floe. I understand and agree that in the event suitable ice cannot be located and secured at the North Pole, the course may be arranged, in whole or in part, on board.

GENERAL TERMS AND CONDITIONS OF THE ICEBREAKER

I understand and agree with the general Terms and Conditions of Le Commandant Charcot, the ship that will be used for this trip, which can be viewed here: General Terms and Conditions: https://www.calameo.com/read/0001324236e661d9441f1

In the event of any disparities between the terms in the general Terms and Conditions of Le Commandant Charcot and Runbuk's Terms regarding the same subjects, Runbuk's Terms will apply.

DECISIONS OF THE VESSEL’S CAPTAIN

I acknowledge and accept that during the cruise, the captain of the icebreaker shall have complete and unrestricted discretion to act in any way considered appropriate: (i) for the comfort, safety, and security of the persons on board the vessel, (ii) for the safety and security of the vessel, (iii) to save lives at sea, (iv) to preserve the environment, (v) to comply with applicable laws and regulations, and (vi) to maintain the good order of the vessel.

The captain may, therefore, at their sole, just, and reasonable judgment: (a) modify the Itinerary as described; (b) refuse to transport any person and/or luggage at any stage of the cruise; (c) embark and/or disembark any person and/or luggage; (d) take any action to comply with the instructions and/or regulations of public and/or local authorities; (e) take any action to protect the vessel and/or the well-being of persons on board; (f) take any action to save lives at sea; (g) require to stop the running activities on board the vessel or onshore.

USE OF IMAGE

I understand that during the running race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organizers and assigns. (In cases where there are Army Special Forces involved, Runbuk Inc. will agree to protect identities as requested).

TRIP CANCELLATION / TRAVEL / MEDICAL INSURANCE

I certify that I will have adequate insurance to cover unanticipated trip cancellation / interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.

VOLUNTARY PARTICIPATION AND ASSUMPTION OF RISK

I acknowledge that I have willingly applied to take part in the North Pole Marathon, encompassing runs of various distances. I have thoroughly reviewed and comprehend the expedition's descriptions, terms, conditions, and recommendations. I am participating in this journey fully aware of any potential hazards. Additionally, I understand that the trip dates and departure point specified on this form may be subject to change.

I understand that the North Pole, and Arctic Ice Pack, is over 2,000 km across and will be desolate of many western standard rescue facilities. I understand that I will be lodging on an an icebreaker, and running on a floating ice that's 3 feet thick or even thiner on top of the Arctic Ocean, and that sudden cracks (leads), pressure ridges, and ocean currents can expose the ocean at any time; that temperatures in April can be below -10 degrees Celsius, with wind chills to -100 degrees Celsius; that bad weather and aircraft or machinery malfunction could strand the expedition for many days; that prolonged exposure to the polar environment can cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to many causes including hypothermia, dehydration or even drowning or polar bear attacks.

I further understand that Runbuk Inc., the Race Director and other organizers cannot 100% guarantee the safety of competitors when transporting them since this expedition will be carried out in one of the harshest and most remote environments on earth.

Furthermore I understand that participating in physical activities in the North Pole area may put me at some risk of death, falling or being blown into the frigid waters and other perils. I also agree that the specific activity of running or walking in the North Pole vicinity may, in an extreme worst case scenario, place me at risk of death from the frigid conditions as well as being lost in the Arctic due to poor weather or loss of communication as well as accident or illness, fully understanding that I am in a remote region devoid of many medical supplies and facilities.

In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries and delays caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of traveling in the Arctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this North Pole Expedition, in exchange for the thrill and adventure of traveling to the Arctic Region.

I hereby assume all risks, however caused, including those mentioned above, as a result of my participation.

RELEASE FROM LIABILITY

In consideration of the services of Runbuk, Inc. (433 Airport Blvd. Suite 415, Burlingame, CA 94010, USA), the Race Director and agents, owners, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:

I release Runbuk Inc. and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the North Pole Marathon.

RESPONSIBILITY

Runbuk Inc. reserves the right to cancel the 2025 North Pole Marathon Summer Edition if it does not reach a minimum level of participants to make it economically feasible to operate. Competitors will be informed by July 1st, 2024. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the trip due to unforeseen circumstances, Runbuk Inc. agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.

GOVERNING LAW AND JURSDICTION

The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the USA. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of the USA as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.

SIGNATURE

I have carefully read and understand the description, terms, conditions and recommendations of the 2025 North Pole Marathon Summer Edition and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2025 North Pole Marathon Summer Edition by signing this contract.