Skip to main content

2023 Hoos Here Club Leader Resources

Here you will find resources and guidance to help you plan and execute this year’s Hoos Here events!

We encourage all clubs to host events during September, October, and early November 2023!

Hoos Here Event Submission Form

Please submit your event submission form by SEPTEMBER 30, 2023

Hoos Here Planning Guide


    Planning Your Event: 

    1. Download the planning guide:

    Planning Guide  

    2. Select your date + find a location that works for you.

    Don’t forget to add 30% to your event capacity to account for melt!

    3. Fill out the UVA Clubs Hoos Here Event Form to share your plans: 

    Submit Your Event  

    This form signals the Office of Engagement to prepare your event email invitation and registration page. 

    Do you need a supply box? Let us know - we will ship one before your event. 

    Please submit your event by September 30 to ensure timely email communications and supply box shipment from the Office of Engagement.

    Remember: The earlier you submit your form, the more we can assist you with planning and promoting your event.

    4. Share your event on social media

    Download Images  

    6. Get your UVA event supplies ready. Think table toppers, poms, and delightables!

    7. Download the Eventbrite App:

    Eventbrite App  

    8. Have a blast at the event! Don't forget to take pictures!

    Post-Event Checklist: 

    1. Send us some photos of the day:

    Submit Photos!  

    2. Submit your itemized receipts for reimbursement:

    Submit Receipts  

    If you have questions, contact your Regional Engagement Officer.


    See what cities are hosting events! Hoos Here Event Page Visit Now
    Share photos from your event! Photo Submission Form Submit Now